ANNEX HG

ISO/IEC JTC 1 Web Server Policy

I.  Web Page Structure: The minimal structure of web based pages for JTC 1 and its SCs (jointly referred to simply as committee).  It is not intended to dictate structure or content at the WG level.

II.  Web Server Content: The minimal structure/content of JTC 1 and SC web servers

III.  Web Server Maintenance: Policy concerning the maintenance of those web pages
It is expected that National Bodies and Committees will utilise this document as they begin their web-server implementation.  Additional information is available in Tips and Techniques for JTC 1 Web Pages.

I.  Web Page Structure

Every JTC 1/SC web page shall contain the following structural elements:
(These elements may appear in any order, however it is highly recommended that the committee retain the same style for all pages within the committee's purview.)

1.    Title Block (should have a common "look-and-feel" within the committee)

    a.    Title of committee with the ISO/IEC logo.
    b.    The page author and date created or last modified (preferably generated automatically)
    c.    A version number
    d.    Optional use of a common background image may also be employed.
    e.    Optional committee logo if desired

2.    Body - contains information specific to the committee.  The use of forward navigational pointers is highly recommended

3.    Web Master information - who to contact for errors, suggestions, etc.

4.    Consistent Set of Back Pointers (for example the Parent Committee main page, Committee web-page design guidelines, primary site information, etc.)

II.  Web Server Content

Each web server (JTC 1 and SC) shall provide the following, mandatory information in the form of web pages which conform to the common look and feel of the Web Page Structure appropriate to the committee.

1.    Description of the Organisation Structure of the committee

2.    Committee Membership (List of P, O, L members and the contact information for liaisons and rapporteurs)

3.    Committee Meeting schedule

4. Next meeting information
    a. Agenda
    b. Venue

5. Programme of Work

6.    A single document register for all committee documents

7.    Personnel information on officers and members

Although optional, each secretariat is strongly encouraged to add the following information as appropriate.

1.    Frequently Asked Questions (FAQ) Page

2.    Ballot information
    a. Due dates
    b.    Document number of balloted text
    c.    Document number of Summary of Voting

3.    Procedures (which may simply point to the parent committee's procedures)

4.    News and Press releases

5.    Links to committee relevant Publications and Standards

6.    Links to non-JTC 1 sites shall be done in such a way that it is obvious to the viewer that what is being viewed is NOT under the auspices or control of JTC 1.  This is especially important in frame-based sites.

III.  Web Server Maintenance

1.    Open Access vs Defined Access Documents

The committee shall distinguish between open access vs defined access documents as per Annex HD.

2.    Password Protection

The server administrator shall provide appropriate limited access to non-members by use of group level passwords with appropriate notification to users.  Non-members attempting to access protected pages shall be automatically replied to with a message stating the criteria for access.

3.    Data Integrity
    a.    Site shall be backed up automatically
    b.    All Documents shall contain authorship and timestamp information as defined in the Web Page Structure Title Block

The original document shall be considered the "source" document.  NBs or committees may utilise the source document in a variety of ways:
    a.    By simply linking to it or e-mailing its URL (highly recommended in the event that there is no password involved)
    b.    Creating a new document with a unique document number representing a cover letter plus the content of the original document
    c.    NB mirroring of the original document

         In the event of a difference in content between the original and the copy, the content of the original shall take preference.  It is therefore up to the administrator of the mirror site or new document to         ensure its integrity.

    d.    Site shall utilise virus checking - In the event a virus is detected, the files shall be cleaned prior to updating or retransmission and the original sender of the infected file notified of the infection.

4.    Document Registration, Retention and Archival

  a.    Hierarchy
            Structured with a register list every 50th document

   b.    Access
        - Each register shall show all Document numbers, title, date, due date, including those produced by the committee before electronic documents were available.
        - Register entries shall be hot-linked to the actual documents where available
        - Provisions shall be provided to download documents as a package (e.g. for documents with enclosures, annexes, drawings, embedded data, etc.)
         - Provision shall be made for providing paper printouts of documents to those with no web access.

  c.    On-line Retention
        Documents shall be retained for a minimum of two years or two complete plenary cycles, whichever is greater.

    d.    Archival
        After the retention period, documents may be removed from on-line availability and shall be available from the secretariat in a format at the discretion   
         of the secretariat. All WGs and SCs shall formulate a policy for the maintenance of their archives and shall include this in their business plans and on their web site together with information on the format in which the archived documents are available.

5.    Use of Embedded Executable Code (e.g. Java, Active-X, etc) in HTML Documents

    a.    Care should be taken to utilise only those constructs which can be viewed using all commonly available browsers.

Foreword Table of Contents List of Abbreviations Index
Chapter: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Annex: A B C D E F G H HA HB HD HE HF HG I J K L LA LB M MA N O