13 Preparation and Adoption of
International Standards - Fast-Track
Processing
13.1
Any Any P-member of JTC 1 or organisation in Category A liaison with JTC 1 (the proposer) may propose that
a) an existing standard from any source be submitted without modification directly for vote as a DIS; or
b) an existing amendment to a standard, with the approval of the responsible SC, be submitted without modification directly for vote as a DAM.
The criteria for proposing an existing standard for the fast-track procedure is a matter for each proposer to decide.
Prior to submission of a document for fast-track processing, a P-member or Category A liaison organisation of JTC 1 may request that the document be submitted through the JTC 1 Secretariat to one or more SCs for informal comment or discussion among the interested parties. Any comments on format, technical content, completeness, etc. could be considered by the requester prior to formal submission of the document for fast-track procedure.
The proposer of a fast-track document is encouraged to make a recommendation concerning the assignment of the document to a given SC. The proposer of a fast-track document shall submit the name of an individual who has agreed to serve as project editor for the fast-track document. This recommendation (or in its absence, the JTC 1 Secretariat’s recommendation) shall be circulated to JTC 1 NBs together with the DIS ballot (see Form G18). Separately from its vote on the technical content of the standard, NBs shall be given the opportunity to comment on the specific assignment. However, comments on assignments shall not influence the vote on technical content. In cases where SC assignment is in question or where the fast-tract document does not appear appropriate for any existing SC, the JTC 1 Secretariat may perform the duties normally assigned to the SC Secretariat until the final SC assignment is determined. In such cases, the JTC 1 Secretariat shall ensure that the ballot resolution meeting is open to representation from all affected interests and is convened in a timely manner, keeping in mind the spirit of the fast-track process.
The proposer of the fast-track document has the right to withdraw the fast-track document from the fast-track process at any point prior to the initiation of the five month ballot.
As described in 12.1 an SC may suspend normal processing in favour of the fast-track procedure (to be initiated by a P member or a Category A liaison organisation of JTC 1) provided that:
- The SC agrees that the intended fast-track document is suitable to satisfy the requirements of the existing project; and
- The SC agrees to the use of the fast-track procedure and so notifies JTC 1.
13.2
The proposal for the
fast-track procedure shall be received
by the ITTF which shall take the following actions:
- Settle the copyright or trademark situation, or both, with the
proposer, so that the proposed text can be freely copied and
distributed within ISO/IEC without restriction;
- Assess in consultation with the JTC 1 Secretariat that JTC 1 is
the competent committee for the subject covered in the proposed
standard and ascertain that there is no evident contradiction with
other ISO/IEC standards;
- Distribute the text of the proposed standard (or amendment) as a
DIS (or DAM), indicating that the standard belongs in the domain of JTC
1 (see Form G12). In case of particularly bulky documents the
ITTF may demand the necessary number of copies from the proposer.
13.3
The period for
combined DIS (or DAM) voting shall be six
months. This shall consist of a 30-day JTC 1 National Body review
period followed by a five-month ballot. In order to be accepted
the document must meet the criteria of 9.6.
13.4
Upon receipt of notification from the ITTF that a document has been registered for fast-track processing, the JTC 1 Secretariat shall inform the Secretariat of the SC recommended for assignment of the project of the fast-track processed DIS (or DAM) number, title, and ballot period dates, and shall send the SC Secretariat a copy of the DIS (or DAM).
During the 30-day review period, a NB may identify to the JTC 1 Secretariat any perceived contradiction with other standards or approved projects of JTC 1, ISO or IEC.
If such a contradiction is alleged, the matter shall be addressed by the ITTF and JTC 1Secretariat in accordance with Section 13.2 before ballot voting can commence. If no contradiction is alleged, the 5 month fast-track ballot voting commences immediately following the 30-day period.
If a contradiction is alleged, the JTC 1 Secretariat and ITTF shall make a best effort to resolve the matter in no more than a three month period, consulting with the proposer of the fast-track document, the NB(s) raising the claim of contradiction and others, as they deem necessary. A meeting of these parties, open to all NBs, may be convened by the JTC 1 Secretariat, if required.
If the resolution requires a change to the document submitted for fast-track processing, the initial document submitted will be considered withdrawn. The proposer may submit a revised document, to be processed as a new proposal.
If the resolution results in no change to the document or if a resolution cannot be reached, the five month fast-track ballot commences immediately after such a determination is made.
The JTC 1 Secretariat shall circulate the comments and the disposition of such comments to JTC 1 National Bodies and the ITTF will include this information with the fast-track ballot for the transparency of the process.
Prior to the start of the ballot, the JTC 1 Secretariat shall also inform the ITTF of the SC that will deal with the ballot results, in order that the table of replies and any comments accompanying the votes may be sent by ITTF directly to the SC Secretariat as well as to the JTC 1 Secretariat.
13.5
Upon receipt of the
notification from the JTC 1 Secretariat
that its SC has been assigned the responsibility for dealing with a
fast-track processed DIS (or DAM), the SC Secretariat shall so inform
the SC NBs, and shall make plans for the handling of ballot results
through the formation of a ballot resolution group, as follows.
The SC Secretariat shall:
- Schedule a ballot resolution group meeting to consider any
comments on the DIS (or DAM);
- Appoint a Convener for the ballot resolution group ;
- Appoint a Project Editor for the DIS (see 13.1, third
paragraph). The Project Editor shall be responsible for producing
the final DIS text in case of acceptance;
- Notify the SC NBs of the ballot resolution group meeting date(s),
location, Convener, and Project Editor.
In some cases the establishment of a ballot resolution group is
unnecessary and the SC Secretariat can assign the task directly to the
Project Editor.
13.6
Upon receipt of the
ballot results, and any comments, the SC
Secretariat shall distribute this material to the SC NBs. The NBs
shall be requested to consider the comments and to form opinions on
their acceptability. The SC Secretariat shall also send
notification of the ballot resolution group meeting to any NBs having
voted to disapprove the DIS (or DAM) that are not NBs of the SC.
Comments received after the normal voting period will not be taken into
account, except that they will be submitted to the appropriate SC
Secretariat for consideration at the time of the next review of the IS
in question.
13.7
NBs of the relevant
SC shall appoint to the ballot
resolution group one or more representatives who are well aware of the
NB's position. NBs having voted negatively, whether or not an NB
of the relevant SC, have a duty to delegate a representative to the
ballot resolution group meeting.
13.8
At the ballot
resolution group meeting, decisions should be
reached preferably by consensus. If a vote is unavoidable the
vote of the NBs will be taken according to normal JTC 1 procedures.
13.9
If, after the
deliberations of this ballot resolution group,
the requirements of 9.6 are met,
the Project Editor shall prepare the
amended DIS (or DAM) and send it to the SC Secretariat who shall
forward it to the ITTF for publication as an IS. For its initial
publication, the document is not required to be in ISO/IEC format, but
can be published in the format of the submitting organisation.
13.10
If it is impossible
to agree to a text meeting the above
requirements, the proposal has failed and the procedure is terminated.
13.11
In either case the
Convener, in coordination with the
Project Editor, shall prepare a full report which shall be distributed
by the SC Secretariat to its NBs and to the ITTF.
13.12
The time period for post ballot activities by the respective responsible parties shall be as follows:
- Immediately after the vote, ITTF shall send the results of the vote to the JTC 1 Secretariat and to the SC Secretariat, and for the latter to distribute the results without delay to its NBs, to any NBs having voted that are not members of the SC and to the proposer;
- As soon as possible after the distribution of the results of the vote to its NBs but in not less than two and one-half months the SC Secretariat shall convene a ballot resolution group meeting, if required;
- In not more than one month after the ballot resolution group meeting the SC Secretariat shall distribute the final report of the meeting and final DIS text in case of acceptance.
13.13
If the proposed standard is accepted and published, its maintenance will be handled by JTC 1 and/or a JTC 1 designated maintenance group in accordance with the JTC 1 rules.
13.14
Subsequent
revisions shall be in the format prescribed by
the ISO/IEC Directives Part 2. In this case, the ITTF editor
shall check the text received to ensure that it is in conformance with
the ISO/IEC Directives Part 2. If modifications are considered
necessary, the ITTF editor shall submit proposals for modification to
the Project Editor for approval. No IS shall be published without
such approval.
ITTF shall prepare a proof of the IS and send this to the Project Editor for endorsement including identification of the changes made. The only changes permissible at this stage are corrections of recognised errors in the revised text or errors introduced by ITTF in preparing the proof.
Upon receipt of the endorsed proof from the Project Editor, ITTF shall
make any final corrections required and proceed with publication of the
IS (or amendment).