2.1.1 JTC 1
was established by
unanimous agreement of IEC and ISO
Councils on the recommendation of the Joint Technical Programming
Committee ( JTPC) encompassed in Decision JTPC 24 (January, 1987).
2.1.2
The title of JTC 1
is "Information Technology" and its
scope is "international standardization in the field of information
technology". JTC 1 may request a modification of its title or
scope, or both. The ISO Technical Management Board and the IEC
Standardization Management Board (TMB/SMB) shall decide on such
modifications.
2.1.3
Information
Technology includes the specification, design
and development of systems and tools dealing with the capture,
representation, processing, security, transfer, interchange,
presentation, management, organisation, storage and retrieval of
information.
2.1.4 The following table
demonstrates the terminology adopted to
represent similar concepts in ISO and IEC.
Term
ISO
IEC
national body
member body (MB)
National Committee (NC)
technical management board (TMB)
Technical Management Board (TMB)
Standardization Management Board
(SMB)
Chief Executive Officer (CEO)
Secretary-General
General Secretary
office of the CEO
Central Secretariat (CS)
Central Office (CO)
council board
Council
Council Board (CB)
advisory group
Technical Advisory
Advisory Committee
strategic plan
business plan
strategic policy statement (SPS)
2.2
General
2.2.1
The work is
undertaken by JTC 1 subsidiary bodies, i.e.
subcommittees ( SC), working groups ( WG), other working groups ( OWG),
special working groups (SWG) and Workshops, subject to the authority of
JTC 1, acting under the general authority of the IEC and ISO
Councils. The work is planned and co-ordinated by JTC 1 with the
assistance of the Chairman and Secretariat.
2.2.2
The primary duty of
JTC 1 is the preparation and review of
ISs. This work is carried out by the members of JTC 1 and its
subsidiary bodies in collaboration, when appropriate, with other ISO
and IEC Technical Committees (TC) and with other o rganisations.
2.2.3
JTC 1 may also
develop International Workshop Agreements
(IWAs). This work is carried out by participants in a Workshop
called for the purpose of developing one or more IWAs. Proposals
for Workshops may come from any source and the broadest range of
relevant interested parties worldwide may participate in the
Workshop. The procedures for Workshops are defined in Annex L
2.2.4
JTC 1 and its
subsidiary bodies shall take into
consideration any contribution supplied by the National Bodies (NB)
and, when relevant, by other organisations, and also the work of other
ISO and IEC TCs dealing with related subjects.
2.2.5
JTC 1 and its
subsidiary bodies shall ensure that all
necessary aspects of a subject are dealt with (as de scribed in the
programme of work) and that duplication of or conflict with the work of
other ISO and IEC TCs is avoided.
2.2.6
JTC 1 and its subsidiary
bodies shall pay particular attention to
the results of the work of ISO and IEC Policy Development Committees
and Committees on General Standardization Principles.
2.3
JTC 1 Organisations
2.3.1
JTC 1
2.3.1.1
Responsibilities
JTC 1 plenary meetings direct the JTC 1 Chairman and Secretariat in the
coordination of SC activities, in the preparation and monitoring of the
overall programme of work and meeting schedules, and in the discussion
and resolution of inter-subcommittee problems and issues.
Issues of concern for JTC 1 plenary meetings include, but are not
restricted to:
Assigning responsibilities, e.g. areas of work, of SCs;
Coordinating meeting schedules and consolidating work schedules;
Reviewing the business plans of JTC 1 and its SCs;
Identifying interdependencies among proposed areas of work,
problems in sequencing target dates and priorities in developments;
identifying or establishing means to ensure that SCs with
interdependent areas of work understand each other's missions,
objectives, and technical plans;
Identifying means to ensure the establishment of liaison among
SCs of JTC 1;
JTC 1 or its SCs with other TCs or SCs of ISO and IEC;
JTC 1 or its SCs with related international groups such as the
International Telecommunication Union - Telecommunication
Standardization Sector ( ITU T);
Identifying areas where new work might be required for
consistency or for completeness of the JTC 1 programme;
Identifying and discussing technical issues or problems which
affect more than one SC and developing proposals for their resolution;
Developing procedures addressing common SC non-technical issues,
e.g. procedures for maintenance of standards requiring rapid amendment;
Appointing SC Chairmen and Secretariats.
2.3.1.2
Membership
There are three types of membership in JTC 1 (see 3, Membership
Categories and Obligations):
Participating membership ( P member) having power of vote and
defined duties;
Observing membership (O member) having no power of vote, but
options to attend meetings, make contributions and receive documents;
Liaison membership having no power of vote, and some options to
attend meetings and receive documents. Of the categories defined
for liaison membership (see 3.3.4.2),
two are permitted at the JTC 1
level, A and B.
No member may concurrently hold more than one type of membership in JTC
1 or any of its SCs. However, a member may hold one type of
membership in JTC 1 and any of its SCs and another type of membership
in other JTC 1 SCs.
Application for membership in any category (or for change in membership
category) shall be made to the JTC 1 Secretariat, with a copy to the
ITTF.
2.3.2
JTC 1 Special Working Groups (SWG)
JTC 1 may, at its discretion, establish SWGs to assist it in the
performance of its responsibilities. Such SWGs have specific
responsibilities and operate on a continuing basis until dissolved by
JTC 1. JTC 1 SWGs operate under the auspices of JTC 1. The
membership in SWGs of JTC 1 is open to all P members of JTC 1 and any
others specified by JTC 1 for each SWG.
2.3.2.1 JTC 1 Rapporteur
Groups (RGs)
JTC 1 may, at its discretion, establish RGs with defined membership to
carry out certain responsibilities.
2.3.2.1.1
Purpose of a Rapporteur Group.
A JTC 1 Rapporteur Group is established to advise JTC 1 on specific
issues or areas as outlined in its Terms of Reference. Other
types of activities such as writing standards or technical development
must be authorised by JTC 1 in the Terms of Reference of the Rapporteur
Group, or in response to a specific request by the Rapporteur
Group. Unless authorised, a Rapporteur Group may not issue Letter
Ballots for JTC 1 or submit New Work Item proposals. Once
established by resolution of JTC 1, a Rapporteur Group must be
reconfirmed at each subsequent JTC 1 plenary meeting or it ceases to
exist.
2.3.2.2
Membership and Participation
2.3.2.2.1
Membership in a
Rapporteur Group is by National Bodies
as nominated by those bodies in response to a call for members issued
by the JTC 1 Secretariat. A National Body may have more than one
member on a Rapporteur Group. If desired, JTC 1 may authorise
participation by certain JTC 1 subgroups.
2.3.2.2.2
Observers are permitted at the discretion of the
Rapporteur.
2.3.2.2.3
Liaisons
between a Rapporteur Group and a non-JTC 1
entity can be established with the approval of JTC 1 or by JTC 1
establishing a direct liaison between itself and that body and
directing the liaison to function as a member of the Rapporteur Group.
2.4 Workshops
JTC 1 may set up Workshops in order to develop IWAs with wide
participation. The rules for setting up and conducting Workshops
are given in Annex L.
2.5 Subcommittees (SC)
2.5.1
Establishment
2.5.1.1
JTC 1 may
establish SCs charged with the study of
particular parts of the programme of work of JTC 1. SCs shall be
consecutively numbered beginning with 1, and shall have the reference
JTC 1/SC .... (where the dots stand for the SC number). If an SC
is dissolved, its number shall not be allocated to another SC.
2.5.1.2
An SC shall
comprise at least five P members. If
active participating membership falls below five, a formal (ballot)
review shall take place on the need for and viability of the SC.
JTC 1 decides on the dissolution of its SCs.
2.5.1.3
No maximum size
is mandated for an SC provided that its
scope is well defined, there is coherence in its work programme, and
there is an effective internal coordination structure which ensures
efficiency and productivity.
2.5.2
Title, Scope and Responsibilities
2.5.2.1
The title, scope
and programme of work of the SCs are
determined by JTC 1. An SC may propose changes to its title or
scope which shall be submitted to JTC 1 for approval. Any
proposed change to the programme of work shall be approved by JTC 1
before the SC begins active development of a new item. (This does
not preclude study of potential items in accordance with 6.2.1.3 and
6.2.3).
2.5.2.2
An SC shall have
a single, descriptive, and
self-explanatory title. The scope is a statement precisely
defining the limits of the work of the SC within the scope of JTC
1. The scope shall be drafted as concisely as possible so as to
eliminate all superfluous phraseology. Responsibilities which are
automatically assigned to the SC such as "development of
standardisation requirements" and "creation of new work item
proposals", shall not be referred to in the scope. The definition
of the scope should begin with the words "Standardisation of ..." or
"Standardisation in the field of ...". Should it be necessary to
specify that certain questions are outside the scope of the SC, these
questions should be listed at the end of the definition and be
introduced by the word "Excluded: ...."
2.5.2.3
Each SC shall
develop and maintain a business plan for
internal use and for reporting to JTC 1 on its programme of work.
2.5.3
Membership
2.5.3.1
Membership of SCs
is divided into the same three
categories as for JTC 1: P member, O member and liaison member.
P- or O membership of an SC is open only to P- and O members of JTC
1. When an NB desires O membership in JTC 1, but is in a position
to contribute to the work of an SC, P membership in the SC may be
granted without altering the O member status in JTC 1.
There are three categories of liaison membership at the SC level, A, B
and C (see 3.3.4.2).
Internal organisations, (e.g. other SCs or
other ISO or IEC TCs, see 3.3.3) may also participate in SC
meetings. All participants at each SC meeting must be authorised
by their NB or appropriate liaison organisation.
2.5.3.2
Members of JTC 1
shall be given the opportunity at the
time of the establishment of an SC to advise of their intention of
becoming P- or O members of the SC. They may subsequently begin
or end their membership in the SC or change their membership category
by notifying the Secretariat of the SC, the Secretariat of JTC 1, and
the ITTF of the change intended. P- or O membership in JTC 1 does
not automatically confer membership in its SCs.
2.5.3.3
Obligations of P members of
SCs are defined in 3.1.
2.5.4 SC Advisory Groups (AG)
SCs may establish AGs where appropriate to carry out tasks concerning
coordination, planning and steering of its work or other specific tasks
of an advisory nature. In establishing AGs, the following
criteria shall be met:
Membership shall be open to all P members of the SC.
Liaisons may participate at a meeting by invitation.
An AG may only make recommendations for decision by the parent SC.
Agendas for AG meetings shall be distributed to all P members of
the SC.
2.6
Working Group Organisations
2.6.1
Working Groups (WG)
2.6.1.1
Where necessary
to expedite development of one or more
approved work items, a WG may be established by JTC 1 or by one of its
SCs. Additional projects may be assigned, where appropriate, to
existing WGs.
2.6.1.2
NBs that are P-members or O-members of the parent body and organisations in liaison Category A and Category C may nominate experts
as members of a WG.
Internal organisations, (e.g. other SCs or other ISO or IEC TCs, see
3.3.3) may also participate in WG meetings. All participants
at
each WG meeting must be authorised by their NB or appropriate liaison
organisation.
2.6.1.3
WG members shall,
whenever possible, make contributions
in tune with their respective NB positions and shall keep their NBs
informed of their verbal and written contributions to WGs. WG
members shall indicate whether views expressed reflect NB positions or
personal opinions. WGs shall distribute and consider documented
NB positions, individual contributions, and liaison contributions
relevant to work items entrusted to the WG.
2.6.1.4
Parent bodies
shall periodically review the performance
of their WGs against the following criteria:
Are the work items progressing in accordance with established
target dates?
Are the experts nominated by the NBs which agreed to participate
in the development of the work item(s) continuing to participate in the
work by attendance at meetings or submission of contributions, or
both? If not, the nominating NB shall be informed by the
Secretariat of the committee concerned or WG Convener and asked to take
corrective action. Where no written explanation is provided, and
experts fail to attend meetings or to participate through written
contributions, the Secretariat of the committee concerned or WG
Convener may remove the member from the membership and mailing lists
and notify the NB, or may ask the NB to take corrective action.
2.6.2
Other Working Groups (OWG)
2.6.2.1
JTC 1, SCs and
WGs may establish OWGs to undertake
specific tasks between meetings of the establishing body. These
tasks shall be defined at a meeting of the establishing body. The
provisions of these directives which apply to WGs apply to OWGs as
well, except as otherwise noted in the terms of reference of the OWG
(see 2.6.2.3). Since the
provisions of 7.5.2 and 7.6.1 impose
minimum lead times between meetings, advanced planning of such meetings
is particularly necessary if work is to be completed before the next
meeting of the establishing body.
2.6.2.2
Participation in
these OWGs need not be restricted to the
delegates present at the meeting during which the group is
established. However, the Convener should preferably be selected
from among the attendees.
2.6.2.3
When established, the
terms of reference of each OWG shall be
defined by the establishing body taking into account:
A definition of the task to be completed by the group;
The time frame in which the task is to be completed;
The membership of the group;
The designation of the group's convener;
Appropriate provisions for the administrative support of the
group;
Meeting arrangements for the first meeting of the group.
2.6.2.4 If continuation
of the OWG is required, it shall be
re-established at each meeting of the establishing body.
2.6.2.5
The following are
examples of OWGs:
Ad hoc group
Subgroup Rapporteur group
Drafting group
Editing group
Ballot resolution group
2.6.2.6
JTC 1 or SCs may
establish editing groups to ensure the
best possible editorial presentation of drafts in conformity with
ISO/IEC Directives, Part 2. An editing group works under the
responsibility of the Secretariat of JTC 1 or the SC that established
it and provides direction to the Project Editor (see 5.7).
2.6.3
Joint Working Groups ( JWG)
In special cases, JTC 1 may authorise establishment of a JWG to
undertake a specific task in which more than one SC is strongly
interested. For administrative purposes the JWG shall be placed
under one of the parent committees, nominated by mutual
agreement. JWGs may also be established with other ISO and IEC
TCs. JWGs shall follow the procedures defined for WGs.
2.6.4 Collaborative
Relationship with ITU T
2.6.4.1
Two modes of
collaboration with ITU T are defined in
"Guide for ITU T and ISO/IEC JTC 1 Co-operation" (which is incorporated
by reference as Annex K of these directives): collaborative interchange
and collaborative team (CT). A JTC 1 SC, in agreement with the
corresponding ITU T Study Group, may establish either of these two
modes of collaboration as appropriate. In the case of
collaborative interchange (see Annex K, 7.1)
the terms of reference
shall take into account:
The scope of the effort as it relates to each organisation's
programme of work (ITU T Question and JTC 1 project). Where
possible, it should include identification of the Recommendation(s) and
International Standard(s) that are to be developed collaboratively;
Any start-up provisions to accommodate work in progress.
In the case of collaborative team (see Annex K,
8.1), the terms of
reference shall take into account:
The scope of the effort as it relates to each organisation's
programme of work (ITU T Question and JTC 1 project). Where
possible, it should include identification of the Recommendation(s) and
International Standard(s) that are to be developed collaboratively;
The parent body in each organisation to which the CT is to
directly report (i.e. ITU T Study Group or Working Party (SG or WP) and
JTC 1 SC or WG);
Any reporting or tracking provisions beyond those specified in
Annex K, 8.7;
Any start-up provisions to accommodate work in progress.
2.6.4.2
Procedures for
the operation of the two modes of
collaboration are defined in Annex K. These procedures deal
primarily with the synchronisation of approval actions by JTC 1 and ITU
T and are intended to supplement, not modify JTC 1 approval
requirements.
2.6.4.3
A JTC 1 SC may
terminate a collaborative interchange or
collaborative team mode of collaboration after consultation with the
corresponding ITU T Study Group.
2.7
Other Organisational Entities
2.7.1
Inter-SC Workshops
There is occasionally a topic for discussion which crosses multiple SCs
and which cannot be handled by normal SC to SC liaison. Inter-SC
Workshops may provide useful vehicles for discussion of such topics,
provided that their use is limited. Since Inter-SC Workshops are
considered extraordinary events, their establishment shall require
approval by JTC 1 subject to the following conditions:
The need for the Inter-SC Workshop shall be endorsed by all
concerned SCs.
Relevant meeting calendars shall be consulted prior to
determining dates for Inter-SC Workshops and adequate time shall be
given to allow experts to make appropriate arrangements.
The Inter-SC Workshop shall have an identified sponsor, Convener
and Secretariat.
The Inter-SC Workshop shall be self-supporting and any additional
ongoing administrative burdens shall be covered in a financial plan
which shall be submitted to the JTC 1 for review and, at the
discretion of the JTC 1 Secretariat, for JTC 1 approval.
Each occurrence of an Inter-SC Workshop shall be approved by JTC
1.
All recommendations from the Inter-SC Workshop shall be processed
by the concerned SCs before any action can take place on the
recommendations. The final disposition of recommendations
impacting more than one SC shall be reported to JTC 1.
Participation in Inter-SC Workshops shall be open to experts from
all NBs and liaison members of the concerned SCs and others that may be
identified before the Inter-SC Workshop is approved.
2.7.2
JTC 1 Registration Authorities
In cases where the implementation of an IS requires the designation of
a registration authority, the rules in Annex E shall be applied.
The following rules shall apply to JTC 1 Registration Authorities
(organisations which perform registration functions at the
international level for JTC 1)
2.7.2.1
Appointment
The following procedure shall be followed to obtain appointment of an
organisation as a JTC 1 Registration Authority:
Only NBs, SCs and Category A liaisons may nominate organisations
to be JTC 1 Registration Authorities.
Such nominations shall be subject to endorsement by ballot or
plenary resolution of the SC responsible for the technical standard.
JTC 1 shall consider those nominations receiving
endorsement. In reviewing a specific proposal for an organisation
to serve as a JTC 1 Registration Authority, the following may
participate in the review:
A representative of the NB, SC or category A liaison nominating
the JTC 1 Registration Authority, and
A representative of the proposed JTC 1 Registration Authority
organisation.
Upon favourable vote, JTC 1 shall submit the nomination to the
ITTF for appointment by the ISO and IEC Councils.
2.7.2.2
Qualifications
To qualify for designation as a JTC 1 Registration Authority an
organisation shall demonstrate that:
It is a legal entity;
It has been in existence for no less than five years;
It enjoys a sound financial structure;
It has employees who are technically competent in the relevant
subject of the standard at issue;
It agrees to function in its capacity as a JTC 1 Registration
Authority for a minimum of ten years;
It has sufficient equipment resources (e.g. hardware, software)
and communication facilities (e.g. postal street address, telephone,
facsimile, e-mail);
If it operates with a fee structure, this structure shall be for
the purpose of cost recovery, agreed by JTC 1 and approved by ISO and
IEC Councils;
It shall require no financial contribution from ISO or IEC
Central Secretariats or their members.
2.7.2.3
Contract
If appointed, the JTC 1 Registration Authority shall operate under
contract with the ITTF. Upon twelve months notice, either the JTC
1 Registration Authority or the ITTF may terminate the contract.
2.7.2.4
Duties
The JTC 1 Registration Authority is responsible for registering objects
in accordance with these rules and both the technical standard and its
associated procedure standard.
It shall:
Receive applications;
Review applications;
Assign names when the relevant criteria are met;
Inform the applicant of the result of JTC 1 Registration
Authority actions;
Process updates of information associated with previously
registered names;
Inform requesting parties of the results of updates;
Maintain an accurate register;
Follow procedures for publication of a register if such
publication is specified in the procedure standard;
Safeguard any confidential information;
Handle all aspects of the registration process in accordance with
good business practice;
Provide an annual summary report on activities to the responsible
SC, JTC 1 and ITTF;
Adhere to the procedure for appeals;
Handle all business in English;
Produce practice and tutorial documents when applicable;
Indicate (e.g. on stationery) that it has been designated a JTC 1
Registration Authority by ISO/IEC.
2.7.3
JTC 1 Maintenance Agencies
(See ISO/IEC Directives - Part 1: Procedures for the technical work,
Annex G)