8    Document Types, Numbering and Distribution Requirements

8.1    Document Types

The following types of documents are produced by JTC 1.  Further details can be found in clauses 12-17.  See also Annex B.

8.1.1    International Standards

The following terms shall be used for successive documents drawn up on a single subject:

• New Work Item Proposal (NP), see proposal stage, 6.2.1.
• Working Draft (WD), see preparatory stage, 12.1; 12.5.
• Committee Draft (CD/FCD), see committee stage, 12.1; 12.6.
• Draft International Standard (DIS/FDIS), see approval stage, 12.1; 12.7.
• International Standard (IS), see publication stage, 12.1; 12.8.

8.1.2    Technical Reports

The following terms, when applicable, shall be used for successive documents drawn up on a single subject.  See 16.

• New Work Item Proposal (NP)
• Working Draft (WD)
• Proposed Draft Technical Report (PDTR)
• Draft Technical Report (DTR)
• Technical Report (TR)

There are three types of Technical Reports (see 16.2).

8.1.3    International Standardised Profiles

The following terms shall be used for successive documents drawn up on a single subject.  See 17.

• New Work Item Proposal (NP)
• Working Draft (WD)
• Proposed Draft International Standardised Profile (PDISP/FPDISP)
• Draft International Standardised Profile (DISP/FDISP)
• International Standardised Profile (ISP)

8.1.4    Amendments

The following terms, when applicable, shall be used for successive documents drawn up on a single subject.  See 15.5.

• New Work Item Proposal (NP)
• Working Draft (WD)
• Proposed Draft Amendment (PDAM/FPDAM)
• Draft Amendment (DAM/FDAM)
• Amendment (AMD)

8.1.5    Corrigenda

The following terms shall be used for successive documents drawn up on a single subject.

• Defect Report (DR), see 15.4.5.
• Draft Technical Corrigendum (DCOR), see 0.
• Technical Corrigendum (COR), see 15.4.2.

8.1.6    International Workshop Agreements

There shall be no precursors to an IWA.

8.2    Rules for Numbering of JTC 1 Working Documents

[Note:  Working documents might or might not also be CD/FCD or FDIS texts and, therefore, can have both a CD number and a document number.]

8.2.1  Each document (including conformance bit streams, test patterns, and other non-traditional documents) relating to the work of JTC 1, its SCs or its WGs which is distributed, shall bear on the first page a reference number (see Form G1) made up according to the rules set out below.  Further, the first page of the document shall bear, immediately under the reference number, the date, written in accordance with ISO 8601 (CCYY-MM-DD), on which the document was compiled. The system may also be used to facilitate subordinate groups with separate numbering systems providing a regular compilation of their documents to its parent committee as a single N-numbered document.

8.2.2  A reference number used for a certain working document shall not be used again for a document with differing wording, different contents, or both (e.g. "N 346 Revised" is not permitted).  If a document replaces an earlier one, the new document shall bear, on the first page, immediately under its reference number, the reference number(s) of the document(s) it replaces (e.g. "Replaces N 346").

8.2.3  The reference number is made up of two parts separated by the letter N:

• JTC 1 and, when applicable, the SC or WG to which the working document belongs;
• an overall serial number.

Thus, for a working document pertaining to JTC 1, the reference number is made up as follows:
        ISO/IEC JTC 1 N n
        Date
and for a working document pertaining to an SC, it is made up as follows:
        ISO/IEC JTC 1/SC a N n
        Date
where a stands for the number of the SC and n for the overall serial number.
For a working document pertaining to a WG, it is made up as follows:
        ISO/IEC JTC 1/SC a/WG b N n
        Date
where a and b stand for the numbers of the SC and WG respectively and n for the overall serial number.

[Note on originator: Reference within the number itself to the party originating the document (Secretariat, NB, etc.) is not required; it is however recommended that the originator of the document be indicated underneath the title of the document where this is not otherwise apparent.]

8.2.4  The overall serial number is assigned by the JTC 1 for all the working documents bearing the reference of JTC 1, by the Secretariat of an SC for all the documents bearing the reference of this SC, and by the WG Convener or Secretariat for all the documents bearing the reference of this WG.  On the first page of a working document, it is recommended that the overall serial number be made to stand out, giving the figures a height of 6 mm to 10 mm.

        EXAMPLES:
        ISO/IEC JTC 1 N 14
        ISO/IEC JTC 1/SC 3 N 25

8.2.5  When enumerating documents of JTC 1 or the same SC, it is not necessary to repeat the number of the committee.

        EXAMPLES:
        documents 1 N 17, 18, 21
        documents 1/13 N 51, 60

8.3    Document Distribution

8.3.1  ITTF is responsible for the preparation of final texts for publication.  (See also 12.7.1.2)

8.3.2  NBs are responsible for the distribution of ISs in their respective countries.  The ITTF is responsible for distribution of ISs to organisations in liaison.

8.3.3  Normally, and with the above exceptions, the Secretariat of JTC 1 or an SC or the Convener or Secretariat of a WG is responsible for the distribution of CDs and all other documents relating to its work.  Instructions are given below.

8.3.4  One copy, in English or in French, or in both languages if available, of documents relating to JTC 1 (including CDs, working documents, reports of meetings, minutes, resolutions, etc.) shall be posted by the JTC 1 Secretariat to the JTC 1 web site in an acceptable document format as specified in Annex H, with e-mail and, if necessary, password notification to:

• P members of JTC 1;
• Secretariats of other TCs in liaison (or the Secretariats of their SCs, or both) and/or observers designated by other TCs in liaison;
• Category A liaisons;
• ITTF.

A more selective notification of document and password availability shall be made to O members and other liaison members in accordance with individual agreements reached between the Secretariat and the O members and liaison members.

8.3.5  One copy, in English or in French, or in both languages if available, of documents relating to the SC (including CDs, working documents, reports of meetings, minutes, resolutions, etc.) shall be posted by the SC Secretariat to the SC web site in an acceptable document format as specified by Annex H, with e-mail and, if necessary, password notification to:

• P members of the SC;
• Secretariats of other TCs in liaison (or the Secretariats of their relevant SCs, or both) and/or observers designated by other TCs in liaison;
• Secretariats of JTC 1 SCs in liaison;
• Category A liaisons;
• JTC 1 Secretariat;
• ITTF.

A more selective notification of document and password availability shall be made to O members and other liaison members in accordance with individual agreements reached between the Secretariat and the O members and liaison members.

8.3.6  One reproducible copy, in English or in French, or in both languages if available, of documents relating to the WG shall be sent by the Convener or Secretariat, by airmail, to:

• Members of the WG;
• JTC 1 Secretariat;
• Secretariat of the parent body (if not JTC 1);
• ITTF;
• NBs, Category A liaisons and Category C liaisons which nominated individual members, on request.

Alternatively, the WG may distribute documents via e-mail, FTP site or posting to the World Wide Web with e-mail notification (see Annex H regarding document types and access restrictions).
In the case of very large WGs, other arrangements for document distribution may be made by the parent body (e.g. a limited number of WG experts, plus all NBs and liaisons, may be designated to receive documents).

Foreword Table of Contents List of Abbreviations Index
Chapter: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Annex: A B C D E F G H HA HB HD HE HF HG I J K L LA LB M MA N O